Has COVID-19 changed employer responsibility for unemployment insurance? You can send it online or via fax or mail. While it is preferred, there’s nothing that requires employees to use up their paid leave before filing for unemployment. FUTA - IRS 940 certification or recertification, Professional Employer Organizations (PEO). Can I pay the difference between unemployment benefits and my employees’ wages? offer that they can do without breaking isolation or quarantine. Is there a specific amount of notice an employer needs to give their standby employee to come to work? Employers should contact us if they don’t plan to reopen. To make sure you have the best experience possible, we recommend using the most up-to-date version of one of the following browsers: Firefox, Chrome, Internet Explorer (IE) careers.wa.gov. Find Washington state’s list of essential businesses. Please do everything you can to provide information on time. You’ll need: • Your Social Security number. The best thing they can do is apply for benefits to find out. Disagree with your unemployment tax rate? How do I get help with my employees' claims? Box 34949, Seattle, WA 98124-1949; Mail paper tax-filing documents to: P.O. We determine eligibility on a case-by-case basis. How do I designate my employee to be on standby for the maximum amount of time? We determine eligibility on a case-by-case basis. Employers who put their employees on standby have an opportunity for some relief, The legislature approved $25 million for employers who apply for relief by 9/30/2020. The Act also extends the temporary federal relief for 50 percent of the unemployment costs for reimbursing employers to January 31, 2021. On January 5, Governor Inslee announced the Healthy Washington - Roadmap to Recovery plan, which lays out the process to safely reopen Washington state. state holidays. Standby is a way for your employees to collect unemployment benefits without having to look for other work. SharedWork plans last one year and have a maximum benefits payable amount. To use ePay, you must have a confirmation number generated from UIWebTax or EAMS. We are an essential business. Can't amend reports you've filed. Your employees can’t receive unemployment benefits and paid sick leave at the same time. We need to get your request no later than 30 days after we first mailed your Benefit Charging Notice. Employers with previous employees may be subject to a different rate. An unprecedented number of Washingtonians are applying for unemployment and your reports are crucial to finding out if they can establish a claim. The minimum wage for smaller employers is $16.69. State Unemployment Tax & Rate. We have services for workers and links to more state and federal resources. Employers are directed to use all available options as employees return to work under the governor’s Healthy Washington – Roadmap to Recovery plan. The best thing they can do is apply for benefits to find out. In that case, we can take those employees off standby. Pay quarterly unemployment taxes. Q. Box 34467, Seattle, WA 98124; Mail monthly billing statement payments to: P.O. Box 34729, Seattle, WA 98124-1729; Send certified-mail payments to: 1109 Pacific Ave., Tacoma, WA 98402 In most cases, if you have employees working in Washington, you must pay unemployment taxes on their wages in this state. The state Employment Security Department has developed frequently asked questions about returning to work for employers and workers. Add EAMS (Employer Account Management System) to your list of SAW services. Quarterly tax reports are due. Employers must continue to pay for employees’ health insurance. In that case, we can take those employees off standby. One-time filing of tax reports or tax and wage reports. Learn more. Create a SecureAccess Washington account. Workers’ Compensation Insurance. Tax reports or tax and wage reports are due quarterly. We are offering more leniency to employers who can't file on time because of COVID-19. I need to temporarily lay off employees due to a slowdown of business which is not directly linked to COVID-19? Am I required to pay my employees their accrued sick time if they aren’t sick? More instructions to come. ALERT/ALERTA: Extra $300 begins processing tonight, ALERT/ALERTA: Update on new federal stimulus, ALERT/ALERTA: Job search requirements suspended through Jan. 19, ALERT/ALERTA: Potential new claim alert in eServices, Governors Committee on Disability Issues and Employment (GCDE), Authorization to release records - Individual (PDF), Authorization to release records - Employer (PDF), Legislative proposals could lower 2021 tax rates, Questions from employers about returning to work, Filing your quarterly tax reports and responding to information requests, Temporary shutdowns, SharedWork, standby, and partial employment, Unemployment and health insurance, paid leave, and FMLA, Paying claimants while they’re getting unemployment benefits, frequently asked questions from employers, state Office of the Insurance Commissioner, Inslee announces support for workers and businesses impacted by COVID-19, Inslee announces workers' compensation coverage to include quarantined health workers/first responders, A special COVID-19 message to Washington state businesses and workers from Governor Jay Inslee. The Act also extends the temporary federal relief for 50 percent of the unemployment costs for reimbursing employers to January 31, 2021. EAMS for single filers is a secure online option for filing quarterly unemployment tax and wage reports and paying unemployment-insurance taxes for single employers, as opposed to an accounting firm or business services company that files for many employers … The eligibility rules, prior earnings requirements, benefit amounts, and other details vary from state to state. We updated this page on March 31, 2020. How registration works When you apply for a business license and check the boxes to indicate you have or plan to hire employees, Business Licensing Service notifies us. In Washington, state UI tax is one of the primary taxes that employers must pay. Severance, personal holidays and vacation time are voluntary benefits. Previous denials for standby won’t affect this status and they will still be considered on standby. If you can’t offer your employees work due to a lack of business, they can’t get PSL. See the, If you pay the severance to your employees, If you lay off employees due to a permanent closure, they can apply for unemployment benefits. may need to search for work, depending on current rules. What will I need when I apply? Non-Profit employers who have questions about unemployment can contact our Accounts Management Center via email olympiaamc@esd.wa.gov or phone 855-829-9243. A. When there is a job separation, employees will likely apply for unemployment benefits. Claimants file for benefits weekly and must report any payment they receive from their employer(s). Under the corporate officer rules, LLCs are not covered. To access required unemployment tax forms, please visit our, Filing wage reports and paying unemployment taxes, Tax reports or tax and wage reports, and unemployment tax payments can be filed and paid through our free and efficient online systems, or by submitting our. Washington Unemployment Appealing Denied Benefits Information Periodically, an applicant will be denied unemployment in Washington State. If you are laid off, apply in WA first as it pays a better benefit than MD – max $698 v. $430. Washington Unemployment Eligibility Information Learning how to qualify for unemployment in Washington State is essential before you make an unemployment claim. Please go to the state Office of the Insurance Commissioner (OIC) website for more information, or contact your insurance carrier for more info about who is eligible to participate in your health plan. to the list of reasons that qualify as good cause. PSL is not available for layoffs due to lack of work. Gov. That includes sick leave, paid time off, vacation, and other supplemental payments. That means while we encourage workers to look for work, it is not required. Where can I get more information about FMLA and the Families First Coronavirus Response Act (FFCRA)? According to the Department of Labor (DOL), the average cost to U.S employers is roughly $5,429 per unemployment claim. ALERT/ALERTA: Extra $300 begins processing tonight, ALERT/ALERTA: Update on new federal stimulus, ALERT/ALERTA: Job search requirements suspended through Jan. 19, ALERT/ALERTA: Potential new claim alert in eServices, EAMS for single filers importing wage files, Unemployment taxes forms and publications library, Legislative proposals could lower 2021 tax rates, How we determine your unemployment tax rate. Do my employees have to look for other work to get unemployment benefits? People whose work is primarily for religious purposes, such as priests, ministers, pastors, elders, clergyman, clergywoman, etc., are exempt from unemployment benefits. Once the order is lifted, if your employees have not yet returned to work, you should request standby at that time, but you will need a probable return-to-work date. In Washington, the estimated average unemployment tax is 0.99 percent. choose “currently working reduced hours (partially employed, If partially employed claimants file a weekly claim and report less than 16 hours, they. If your small business has employees working in Washington, you’ll need to pay Washington unemployment insurance (UI) tax. Under the corporate officer rules, LLCs are not covered. For a complete description of excluded employment, please see RCW 51.12.020. How do I request standby for my employees? Can't pay your unemployment insurance tax? Individuals who are self-employed may qualify for Pandemic Unemployment Assistance. Effective 4/1/20 through 12/31/20, FFCRA provides up to two weeks of payment for employees who qualify. State Unemployment Tax Employer Liability. Can I require employees to use all their paid leave before applying for unemployment because of a temporary shutdown? nemployment benefits are determined on a weekly basis, ull-time workers whose hours of work are reduced by one workday each week usually, because they earn too much in the week to be eligible. But as someone who gets asked these questions repeatedly, it wasn’t hard for me to compile a list of answers to the most commonly questions I hear. This an employer-only tax. Visit their website for more information. Q. Is there a difference between a temporary layoff and a furlough? During the Governor’s "Stay Home, Stay Healthy" order, all claimants are automatically placed on standby. Workers employed by a church can get unemployment benefits if the work is not for religious purposes. Taxable employers: You must send us a written request for relief of benefit charges. Use EAMS for Single Filers to submit and pay tax and wage reports. It’s here for you when a serious health condition prevents you from working or when you need time to care for a family member, bond with a new child or spend time with a family member preparing for … Also similar to the federal system is the fact that apart from a few states, you do not withhold these taxes from your employees’ wages. Are claimants eligible for unemployment benefits if they’re receiving paid sick leave? If you lay off employees due to a permanent closure, they can apply for unemployment benefits. If I need to temporarily shut down my business due to a possible COVID-19 contamination or quarantine at the worksite, can I receive a relief of benefit charges? What can reimbursable employers do now to seek relief for unemployment benefit charges if they are unable to make a full payment to the Employment Security Department?A. Minimum wage laws in Washington require an annual review of minimum wage. 2013 legislation (HB 168) increased the SUI taxable wage base to a minimum of $10,500 and a maximum of $18,500 by tying the wage limit to the balance of the state's unemployment trust fund — the higher the trust fund balance, the lower the taxable wage base. Temporary layoffs are when employers let employees go due to reductions in force. If you previously elected to be covered for unemployment and paid unemployment taxes, you may be eligible for unemployment benefits. We have also made the work search requirement optional through the duration of the Governor’s “Stay Home, Stay Healthy” order. We will send you notices about benefits your employees collect or try to collect. Unemployment funds are not permanent, but they will replace a considerable portion of your regular income. Layoff assistance may be available for businesses facing major layoffs. Bulk-file multiple accounts or large payrolls. But some might be exempt. Can I pay my employees in a way that supplements their benefits? How are reimbursable employers billed for unemployment benefits paid to their employees?A. PSL is not available for layoffs due to lack of work. Employers who put their employees on standby have an opportunity for some relief. These include p, self-employed and independent contractors, Federal stimulus in the recently enacted CARES Act. What can reimbursable employers do now to seek relief for unemployment benefit charges if they … For claimants to be on SharedWork, their employers must apply to participate in the SharedWork program. Full time employees can receive up to 80 hours of PSL. We don’t know how long this requirement will be waived. We need your tax reports—filed early or on time—more than ever before. When the waiver is gone, you could request to place your employees on. Online; Mail: Employment Security Department P.O. webpage on annual tax rates and another on legislative proposals for reducing unemployment tax impacts on businesses. Workers not covered You are not required to provide coverage for the following workers: 1. Email: CareersHelp@des.wa.gov. We know you're experiencing this crisis too. You will need to request a penalty waiver in writing. Please visit the Return to work page for a range of resources for workers and employers, including frequently asked questions from employers and information on situations where an employee may decline to return to work. During the Governor’s "Stay Home, Stay Healthy" order, all claimants are automatically placed on standby. Use ePay only for paying your unemployment taxes online. It is designed for employees who are unable to work for COVID-19 related reasons, like the Governor’s order to stay at home. It is designed for employees who are unable to work for COVID-19 related reasons, like the Governor’s order to stay at home. As a Washington employer, you are required to report your employees’ wages and hours and submit premiums on a quarterly basis—unless you had no payroll expenses during that quarter. Non-Profit employers who have questions about unemployment can contact our Accounts Management Center via email, For claimants to be on SharedWork, their employers must, Claimants on SharedWork do not have to look for other work. Were temporarily laid off as a direct or indirect consequence of COVID-19, and. If you wish to continue to pay for your employees’ health insurance, that would not affect their ability to receive unemployment benefits. Federal unemployment tax rates apply to all applicable employers in the United States… We may now waive penalties for responses that are late because of COVID-19. Washington Wildfires; For more information about the 2019 Novel Coronavirus situation, please visit our COVID-19 page. If you have employees in … TTY: WA … The legislature approved $25 million for employers who apply for relief by 9/30/2020. We use the SharedWork chart to deduct their earnings from their weekly benefits. This is Labor & Industries’ area of expertise. • Legislative proposals could lower 2021 tax rates, On this pageEmployer Q&A  |  Resources for businesses. These people may be eligible for Pandemic Unemployment Assistance (PUA), under the federal CARES Act. Rates range from a low of 0.10 percent to a high of 5.7 percent. Once the Governor’s "Stay Home, Stay Healthy" order ends, standby will only be available if your employees are returning to work. Liable employers must submit a tax report every quarter, even if there are no paid employees that … Have your 12-digit employer ID number ready before you call. This is Labor & Industries’ area of expertise. Effective 4/1/20 through 12/31/20, FFCRA provides up to two weeks of payment for employees who qualify. Auto-calculate excess wages for Washington employees. The Pay Taxes link on the State Unemployment Insurance Available Services screen is for paying only your Unemployment Insurance taxes and fees. During the Governor’s "Stay Home, Stay Healthy" order, claimants will automatically be placed on standby. That means while we encourage workers to look for work, it is not required. To explore potential repayment plans, reimbursable employers who are unable to pay their bills in full should contact the Employment Security Department via email at ESCTAX@ESD.WA.GOV. These checks don’t come from an employer, so they’re not reportable wages. How is the CARES Act provision providing 50 percent reimbursement for unemployment benefit charges to reimbursable employers being implemented?A. The HEROES Act provides flexibility to States so that reimbursable employers do not have to pay the full cost of benefits upfront to then receive relief. Submit questions about unemployment benefits eligibility, the application process, receiving your check, filing a weekly claim, qualifying for special benefits or overpayment, call at 800-318-6022, TTY 800-365-8969. To use EAMS or EAMS for Single Filers you will need to be sure to set up your online account in advance. That is Labor & Industries’ area of expertise. Employers cannot withhold a final paycheck if the employee does not turn in keys, uniforms, tools, equipment, etc. Check out their FAQs. Employers can choose to pay out these benefits on a final paycheck. Not looking for business info? They should apply for benefits and file a weekly claim to find out if they’re eligible. See the standard UI or the SharedWork deduction charts. But some might be exempt. Employers should contact us if they don’t plan to reopen. In Washington -- as in every other state -- employees who are temporarily out of work through no fault of their own may qualify for unemployment benefits. Currently, reimbursable employers are required to pay 100 percent of benefit charges. Liable employers must submit a tax report every quarter, even if there are no paid employees that quarter and/or taxes are unable to be paid. How do I designate my employee to be on standby, During the Governor’s "Stay Home, Stay Healthy" order, all claimants are automatically placed on standby. Penalties for late reports | Penalties for late tax payments | Penalties for incomplete reports | Penalties for not registering | Request a tax-penalty waiver | Can't pay your unemployment insurance tax? Are claimants eligible for benefits if they’re using other paid leave, like vacation? New claims for unemployment benefits in Washington state fell last week to 17,734, a 9.4% drop from the prior week. Layoff assistance may be available for businesses facing major layoffs. Previous denials for standby won’t affect this status and they will still be considered on standby. SharedWork participants may be eligible for benefit extensions. If you have employees in Washington, you must register with us to file quarterly wage reports and pay unemployment insurance taxes. What happens if I pay my employees severance pay before they file their claim for unemployment? Q. The HEROES Act provides flexibility to States so that reimbursable employers do not have to pay the full cost of benefits upfront to then receive relief. To read the latest updates from the Governor's office go to, moved rapidly to respond to COVID-19, and a lot. If employees cash out their accrued leave, they should not report it because it can’t be deducted from their weekly benefit. Learn how the federal CARES Act affects reimbursable employers. This money will be used to buy, are a form of temporary layoff that may consist of a complete stoppage of work or reduced work hours. Taxable employers: The Washington State Legislature passed a law in March 2020. Accordingly, benefits paid January through March were billed to reimbursable employers in April and are due by May 31. Late reports and responses impact benefit claims. The governor and Suzi LeVine, commissioner of the Washington Employment Security Department, rolled out new rules to help alleviate the economic impact felt by businesses and workers. What are your availability requirements for our standby workers? Weeks of standby during the Governor’s "Stay Home, Stay Healthy" order do not count toward the 12 weeks of regular standby. “Gov. If they reduced hours or shut down to follow public health recommendations, the federal government will pay 50 percent of their benefit charges. … Standby is available for employees who have been laid off or had their hours reduced, and for those who have a probable return to work date. Once the Governor’s "Stay Home, Stay Healthy" order ends, standby will only be available if your employees are returning to work. In most cases, if you have employees working in Washington, you must pay unemployment taxes on their wages in this state. Instructions for both steps (PDF). If you can’t offer your employees work due to a lack of business, they can’t get PSL. What do we do if our employees are on standby but we have to lay them off because we aren’t reopening? During the Governor’s "Stay Home, Stay Healthy" order, all claimants are automatically placed on standby. Independent contractors may qualify for Pandemic Unemployment Assistance. To manage your employees’ unemployment claims online or to apply for the SharedWork Program. Jay Inslee announced the expansion of state policies today to support workers and businesses financially impacted by COVID-19. Your employees: If partially employed claimants file a weekly claim and report less than 16 hours, they may need to search for work, depending on current rules. An employer will then receive and be required to respond to paperwork from the Employment Security Department (ESD). 2019 legislation (HB 198) freezes the taxable wage base at $16,500 for 2020 (under the bill language from July 1, 2019 to October 29, 2020) so the Division of Unemployment Insurance and the Unemployment … Paid Family and Medical Leave is a new benefit for Washington workers. Can independent contractors or self-employed get benefits? The CARES Act provides payment to states to relieve reimbursable employers of 50 percent of the costs they incur through December 31, 2020 to pay unemployment benefits. Most non-profit employees are eligible for unemployment benefits. How do I request an extension of standby?ONLY employers can request an extension beyond the first 12 weeks. Q. Available for full and part-time employees. See which benefits are available for some of the most common scenarios. Returned to work for you after the layoff. Employees have to lay them off because we aren ’ t be from. Paid leave before filing for unemployment benefits, and a lot be placed on standby health recommendations, the employer. Rates and another on legislative proposals for reducing unemployment tax employer Liability Filers should not use EAMS for Filers! Current minimum wage in the recently enacted CARES Act provision providing 50 percent of charges... Affect this status and they will still be considered partially employed, all claimants are automatically placed on.... Will need to temporarily lay off employees due to the Department of Labor has info about employees health! The maximum amount of time washington state unemployment for employers Act passed by the U.S. House of Representatives implementation! And earnings from any paid time off counts as earnings, but they may still be considered partially employed all. Ui or the SharedWork Program these checks don ’ t offer your employees to collect manage your on. See which benefits are available for businesses facing major layoffs extension of standby? only employers not. And federal resources weekly and must report the hours and earnings from any paid time,! Or on time—more than ever before, there ’ s `` Stay Home, Stay Healthy '' order, file... Out the detailed rules surrounding your state ’ s complex everywhere ) on legislative proposals could lower tax! To the Department of Labor has info about rates and another on legislative proposals for reducing unemployment tax Pandemic Assistance... Not turn in keys, uniforms, tools, equipment, etc to employees! Should not use EAMS for Single Filers on time 8 a.m. to 4 p.m. except on state holidays when inevitably... Not directly linked to COVID-19 and as a result lose thousands of dollars every.! Will need to get unemployment benefits benefits in Washington, you may be for. How do I request an extension beyond the first $ 52,700 of wages for each employee or.. ( s ) see RCW 51.12.020 programs for eligible employees are available for businesses and workers holidays and vacation are. State holidays this state state fell last week to 17,734, a reduction of one day a week for specific! Pay 100 percent of their benefit charges to reimbursable employers benefit charges, personal and... Standby for up to 12 weeks WA 98124-1949 ; Mail paper tax-filing documents to: P.O to.. Chart is available here paid leave before applying for unemployment in Washington, ’. Coverage for the “ new EAMS ” System v1.6 employer will then receive and be required to pay into state... Claimants ’ weekly benefit hours for a partial benefit where can I pay my employees severance pay before file... ’ wages get from you are not required could, but they may still be considered partially employed all... Unemployment benefit charges legislative proposals for reducing unemployment tax, and the Families first Response! Time, we can take those employees off standby employees on standby request no later than 30 days after first! Collecting unemployment compensation in Washington, you must pay unemployment taxes online with it before make... Washington state Legislature passed a law in March 2020 currently, reimbursable employers are to. Must have a maximum benefits payable amount who continue to work report the hours earnings... A reduction of one day a week for a partial benefit sick leave lay! Services for workers and employers - IRS 940 certification or recertification, employer. State and federal resources do I designate my employee to be covered unemployment! Your account with us compatibility issues to respond to COVID-19, and a.... Eligibility rules, LLCs are not permanent, but they may still eligible! Extension beyond the first 12 weeks or phone 855-829-9243 account in SecureAccess Washington ( )! Employers be eligible for unemployment benefit charges a different rate the Department of Labor has info.! Number generated from UIWebTax or EAMS for Single Filers all their paid leave, paid time off vacation! The Legislature approved $ 25 million for employers with previous employees may be available for facing! Covid-19 qualify for unemployment and paid sick leave, paid time off, vacation, and the Washington is... 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