A FERPA-related college education record begins for a student when he or she enrolls in a higher education institution. FERPA defines education records as records that are directly related to a student; are maintained, in whatever format or medium, by an educational institution or by a party acting for the institution; and contain information that is personally identifiable to a student. An institution’s failure to comply with FERPA could result in the withdrawal of federal funds by the Department of Education. It is important for anyone recording notes regarding an interaction with a student to understand that unless these notes fall into the category of "sole possession" records (see definition in question 5 above), then they are part of the student's education record and subject to FERPA. Education records do NOT pertain to: Records in the sole possession of the maker (e.g. For example, FERPA permits schools to disclose information from students’ education records to school officials who have a legitimate educational interest in the information. For example, in the Owasso Independent School District v.Falvo case, an important part of the debate was determining the relationship between peer-grading and "education records" as defined in FERPA. d. informational exclusivity. 14. Procedure to Inspect Education Records . FERPA grants parents the right to have a copy of any education record. On presentation of appropriate identification and under circumstances that prevent alteration or mutilation of records, a student with proper All electronic records and e-mails are covered by the term "computer media." What is an education record? Educational records include files, documents and other material maintained by the educational institution that is directly related to the student. Examples of student records include academic transcripts, financial aid awards and student judicial files. According to the National Association of Colleges and Employers, ... Directory information is contained in an educational record but would not generally be considered harmful or an invasion of privacy if disclosed. FERPA requires explicit (not implied) consent. The field reports filed within the broader law enforcement records system violate FERPA because student education records (the Early Warning System) unlawfully informed them. c. permissible exclusion. FERPA controls access to student education records. Faculty and staff have the right to inspect and review the educational records of any student. FERPA further defines an education "record" as "any information recorded in a way, not including, but not limited to, handwriting, print, computer media, video or audio tape, film, microfilm, and microfiche." For example, the regulation allows schools to share students’ education records under certain circumstances. Education records can exist in any medium, including: typed, computer generated, videotape, audiotape, film, microfilm, microfiche and email, among others. _ Question 26 is an example of the exercise of: a. legitimate educational interest. Unless requested by a parent or eligible student, or there is an outstanding request made, under FERPA, schools have the right to maintain and destroy records according to their protocol without notifying the parent or eligible student. Educational records may include any records in the possession of an employee that are shared with or accessible to another individual. Legitimate educational interest is considered necessary for employees to carry out their job responsibilities in support of Oklahoma Baptist University’s educational mission. Examples of third parties include witnesses, student groups, or reporters.” Thus, under the law, the initial records request by The Daily Tar Heel was not barred by FERPA, as the paper only requested results of proceedings in which a student was found responsible for wrongdoing, and the request was made by a reporter. Under FERPA, education records are defined as records that are directly related to a student and are maintained by an education agency or institution or by a party acting for the agency or institution. Under FERPA, education records are defined as records that are directly related to a student and are maintained by an education agency or institution or by a party acting for the agency or institution. f. implied consent. 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